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Task Documentation

Version: 1.0.0 | Last Updated: 2025-01-06 | Status: Active

Overview

This section tracks development tasks, from backlog items to completed work. Tasks are organized by status and linked to PRDs, ADRs, and implementation notes.

Task Categories

Active Tasks

Active Tasks - Currently in-progress tasks being worked on.

Completed Tasks

Completed Tasks - Tasks that have been finished and deployed.

Backlog

Backlog - Future tasks queued for development.

Task Statistics

Status Count Trend
Active 8 ↔ Stable
Completed (Last 30 Days) 24 ↑ Increasing
Backlog 47 ↓ Decreasing

Task Lifecycle

stateDiagram-v2
    [*] --> Backlog: Task created
    Backlog --> Active: Sprint assigned
    Active --> InReview: PR submitted
    InReview --> Active: Changes requested
    InReview --> Completed: Merged
    Completed --> [*]: Deployed
    Backlog --> Cancelled: No longer needed

Task Template

Each task follows this structure:

# TASK-XXX: [Task Title]

**Status:** Backlog | Active | In Review | Completed | Cancelled
**Priority:** P0 | P1 | P2 | P3
**Assignee:** @username
**Estimated:** X hours
**Created:** YYYY-MM-DD
**Updated:** YYYY-MM-DD

## Description
[What needs to be done and why]

## Acceptance Criteria
- [ ] Criterion 1
- [ ] Criterion 2
- [ ] Criterion 3

## Technical Approach
[How the task will be implemented]

## Dependencies
- [PRD-XXX] Related PRD
- [ADR-XXX] Related architectural decision
- [TASK-XXX] Blocking task

## Subtasks
- [ ] Subtask 1
- [ ] Subtask 2

## Testing Checklist
- [ ] Unit tests written
- [ ] Integration tests written
- [ ] Manual testing completed
- [ ] Code review approved

## Notes
[Any additional context or progress updates]

## References
- [Implementation Notes](../implementation/domains/xxx.md)
- [Related ADD-XXX](../architecture/add/xxx.md)

Task Status Definitions

Status Description
Backlog Queued, not yet assigned to a sprint
Active Currently being worked on
In Review Pull request submitted, awaiting review
Completed Merged and deployed
Cancelled No longer needed

Priority Levels

Priority Definition Response Time
P0 Critical blocker Immediate
P1 High priority, current sprint Within 1 week
P2 Normal priority, next sprint Within 2 weeks
P3 Low priority, backlog When available

Task Breakdown from PRDs

PRDs are broken down into implementable tasks:

Example: PRD-001 (Multi-Site Management)

  • TASK-101: Design bulk operations API schema (Active)
  • TASK-102: Implement site selection UI (Backlog)
  • TASK-103: Add bulk operation background jobs (Backlog)
  • TASK-104: Write bulk operation tests (Backlog)
  • TASK-105: Documentation and examples (Backlog)

Active Tasks Summary

High Priority (P0/P1)

  • [TASK-089] Fix database connection pool exhaustion (P0)
  • [TASK-092] Implement webhook retry logic (P1)
  • [TASK-095] Add environment cloning validation (P1)

In Progress

  • [TASK-088] Multi-site bulk operations (P1)
  • [TASK-091] RBAC permission refinement (P2)
  • [TASK-093] Backup retention policy engine (P2)

Recently Completed

Last 7 Days

  • ✅ [TASK-087] Add structured logging to external API calls (2025-01-05)
  • ✅ [TASK-086] Implement test report automation (2025-01-04)
  • ✅ [TASK-085] Fix Celery task deadlock (2025-01-03)

Sprint Planning

Current Sprint (Sprint 24)

Dates: 2025-01-06 to 2025-01-20 Focus: Multi-site management + reliability improvements

Sprint Goals: 1. Complete bulk operations API (TASK-088, TASK-102) 2. Resolve database connection issues (TASK-089) 3. Improve test coverage (TASK-094)

Capacity: 8 active tasks, 2 P0s, 4 P1s, 2 P2s

Task Metadata

Metadata is tracked in .meta/index.json: 

{
  "active_tasks": [
    {
      "id": "TASK-088",
      "title": "Multi-Site Bulk Operations",
      "status": "Active",
      "priority": "P1",
      "assignee": "@developer1",
      "sprint": "Sprint 24",
      "estimated_hours": 16
    }
  ],
  "backlog_count": 47,
  "completed_last_30_days": 24,
  "current_sprint": "Sprint 24"
}

Integration with Project Management

Tasks are synced with external tools: - Nifty: Primary project management - GitHub: Pull requests linked to tasks - Slack: Notifications for status changes

Creating Tasks

From PRDs

  1. PRD approved by product
  2. Engineering breaks down into tasks
  3. Tasks added to backlog
  4. Prioritized and assigned to sprint

From Bugs/Incidents

  1. Bug or incident identified
  2. Task created for fix
  3. Prioritized based on severity
  4. Added to current or next sprint

From Technical Debt

  1. Technical debt identified
  2. Task created with justification
  3. Prioritized against features
  4. Scheduled when capacity allows

Task Reviews

Daily Standup

  • What did you work on yesterday?
  • What will you work on today?
  • Any blockers?

Sprint Review

  • Demo completed tasks
  • Review acceptance criteria
  • Retrospective on process

Code Review

  • All tasks require code review
  • Minimum 1 approval required
  • Security tasks require 2 approvals